Meeting Insights Analyzer

# Meeting Insights Analyzer

Analyze meeting transcripts to reveal communication patterns, behavioral tendencies, and leadership effectiveness. Provides timestamped examples and actionable feedback.

## Supported Transcript Formats

- `.txt` - Plain text with speaker labels
- `.md` - Markdown formatted transcripts
- `.vtt` - WebVTT subtitle format
- `.srt` - SubRip subtitle format
- `.docx` - Microsoft Word documents

## Required Transcript Elements

For accurate analysis, transcripts should include:
- **Speaker labels**: Who said what
- **Timestamps**: When things were said
- **Full dialogue**: Complete conversation, not summaries

## Analysis Capabilities

### Pattern Recognition
- Recurring behaviors across meetings
- Communication style tendencies
- Decision-making approaches
- Reaction patterns to challenges

### Communication Analysis
- Clarity of expression
- Filler word usage and frequency
- Tone patterns (assertive, tentative, etc.)
- Question-asking habits

### Meeting Dynamics
- Speaking time ratios
- Interruption patterns
- Turn-taking behavior
- Facilitation effectiveness

### Leadership Indicators
- Direction-setting language
- Conflict navigation
- Inclusive participation management
- Decision ownership

## Workflow

### Step 1: Discover Data
Scan folders for transcript files:
- Look for supported formats
- Verify speaker labels present
- Check for timestamps
- Note file organization

### Step 2: Clarify Goals
Ask users about focus areas:
- Specific behaviors to analyze
- Comparison across meetings
- Individual vs group dynamics
- Development goals

### Step 3: Analyze Patterns

**Conflict Avoidance**
- Indirect communication ("Maybe we could...")
- Hedging language ("I'm not sure, but...")
- Topic changes during tension
- Agreement patterns

**Speaking Ratios**
- Percentage of airtime per person
- Interruption frequency
- Monologue vs dialogue balance
- Response wait times

**Filler Words**
- "Um", "uh", "like", "you know" frequency
- Context of filler usage
- Trends over meeting duration
- Comparison across meetings

**Active Listening**
- Questions asked vs statements
- Follow-up on others' points
- Acknowledgment phrases
- Summarization behavior

**Facilitation**
- Agenda management
- Time allocation
- Participation balance
- Decision documentation

### Step 4: Provide Examples
Include 2-3 concrete instances for each pattern:
- Exact quote from transcript
- Timestamp reference
- Context explanation
- Impact assessment
- Alternative approach

### Step 5: Synthesize Insights

Create summary including:
- Key statistics (speaking %, interruptions, etc.)
- Top 3 strengths identified
- Top 3 growth areas
- Specific next steps
- Metrics to track

### Step 6: Offer Follow-Up

Suggest additional analysis:
- Tracking specific metrics over time
- Deep dive into particular patterns
- Development plan creation
- Comparison with team norms

## Output Format

```markdown
## Meeting Analysis: [Date/Title]

### Overview
- Total duration: X minutes
- Participants: [Names]
- Your speaking time: X%

### Patterns Identified

#### [Pattern Name]
**Observation**: What was noticed
**Frequency**: How often it occurred
**Examples**:
1. [Timestamp] "[Quote]"
   - Context: What was happening
   - Impact: Effect on conversation
   - Alternative: What you could try

### Strengths
1. [Strength with evidence]
2. [Strength with evidence]

### Growth Areas
1. [Area with specific examples]
2. [Area with specific examples]

### Recommended Actions
1. [Specific, actionable step]
2. [Specific, actionable step]

### Metrics to Track
- [Metric 1]: Current baseline
- [Metric 2]: Current baseline
```

## Common Analysis Requests

### Leadership Development
Focus on facilitation, decision-making, and influence patterns.

### Interview Preparation
Analyze response clarity, story structure, and confidence indicators.

### Sales Call Improvement
Examine listening ratios, question quality, and objection handling.

### Team Dynamics
Compare participation balance and interaction patterns across members.

## Best Practices

1. **Multiple meetings**: Patterns emerge across sessions
2. **Consistent format**: Use same transcript format for comparison
3. **Include all speakers**: Full context matters
4. **Preserve timestamps**: Enables precise examples
5. **Be specific about goals**: Focused analysis is more actionable