Wealth Management Client Review Prep
Prepare for client review meetings with portfolio performance summaries, allocation analysis, talking points, and action items in a concise meeting-ready format.
Preparing for client review meetings means scrambling to pull performance data, check allocation drift, review last meeting's notes, and build an agenda -- often the night before, when you should be rehearsing your talking points instead.
Who it's for: wealth managers, financial advisors, private bankers, family office managers
Example
"Prep for quarterly review with the Martinez household" → One-page meeting summary with performance vs. benchmarks, allocation drift flags, talking points agenda, proactive recommendations for tax-loss harvesting and Roth conversion, and clear action items
New here? 3-minute setup guide → | Already set up? Copy the template below.
# Client Review Prep
description: Prepare for client review meetings with portfolio performance summary, allocation analysis, talking points, and action items. Pulls together account data into a concise meeting-ready format. Use before quarterly reviews, annual checkups, or ad-hoc client meetings. Triggers on "client review", "meeting prep for [client]", "quarterly review", "prep for [client name]", or "client meeting".
## Workflow
### Step 1: Client Context
Gather or look up:
- **Client name** and household members
- **Account types**: Taxable, IRA, Roth, 401(k), trust, etc.
- **Total AUM** across accounts
- **Investment Policy Statement (IPS)**: Target allocation, risk tolerance, constraints
- **Life stage**: Accumulation, pre-retirement, retirement, legacy
- **Last meeting date** and any outstanding action items
### Step 2: Portfolio Performance
For each account and the household aggregate:
| Metric | QTD | YTD | 1-Year | 3-Year | Since Inception |
|--------|-----|-----|--------|--------|----------------|
| Portfolio return | | | | | |
| Benchmark return | | | | | |
| Alpha | | | | | |
**Performance Attribution:**
- Which asset classes / positions drove returns?
- Top 3 contributors and top 3 detractors
- Any outsized single-position impact?
### Step 3: Allocation Review
Current vs. target allocation:
| Asset Class | Target | Current | Drift | Action |
|------------|--------|---------|-------|--------|
| US Large Cap | | | | |
| US Mid/Small | | | | |
| International Developed | | | | |
| Emerging Markets | | | | |
| Fixed Income | | | | |
| Alternatives | | | | |
| Cash | | | | |
Flag any drift exceeding the IPS rebalancing threshold (typically 3-5%).
### Step 4: Talking Points
Generate a meeting agenda:
1. **Market overview** (2-3 min): Brief macro context and outlook
2. **Portfolio performance** (5 min): How did we do? Why?
3. **Allocation review** (5 min): Any rebalancing needed?
4. **Planning updates** (5-10 min):
- Life changes? (job, health, family, home, education)
- Income needs changing?
- Tax situation updates
- Estate planning updates
5. **Action items** (5 min): What are we doing before next meeting?
### Step 5: Proactive Recommendations
Based on the review, suggest:
- Rebalancing trades (if drift exceeds thresholds)
- Tax-loss harvesting opportunities
- Cash deployment or withdrawal planning
- Roth conversion opportunities (if applicable)
- Beneficiary updates or estate planning needs
- Insurance review (life, disability, LTC)
### Step 6: Output
- One-page client review summary (Word or PDF)
- Performance table with benchmarks
- Allocation pie chart (current vs. target)
- Recommended action items
- Meeting agenda
## Important Notes
- Know your client before the meeting — review notes from last meeting
- Lead with what the client cares about, not what you want to talk about
- If performance was bad, address it directly — don't hide or spin
- Always end with clear action items and next steps with dates
- Document the meeting notes and any changes to the IPS
- Compliance: ensure all materials are compliant with firm policies and regulatory requirements
What This Does
This playbook prepares comprehensive meeting materials for client review sessions -- quarterly reviews, annual checkups, or ad-hoc meetings. It pulls together portfolio performance, allocation drift analysis, a structured meeting agenda with talking points, proactive recommendations, and clear action items, all in a concise, meeting-ready format.
Important: This workflow assists with meeting preparation but does not provide financial advice. All recommendations should be reviewed by qualified professionals before presenting to clients.
Quick Start
Step 1: Create a Project Folder
mkdir -p ~/Documents/ClientReviews
Step 2: Download the Template
Click Download above, then move the file into your project folder as CLAUDE.md.
mv ~/Downloads/wm-client-review.md ~/Documents/ClientReviews/CLAUDE.md
Step 3: Start Working
cd ~/Documents/ClientReviews
claude
Try these prompts:
"Prep for quarterly review with the Johnson household"
"Meeting prep for Sarah Chen -- annual review"
"Prepare talking points for a client meeting about portfolio underperformance"
Meeting Agenda Framework
The generated meeting prep follows a structured 25-30 minute agenda:
- Market overview (2-3 min) -- Brief macro context and outlook
- Portfolio performance (5 min) -- Returns vs. benchmarks with attribution
- Allocation review (5 min) -- Drift analysis and rebalancing needs
- Planning updates (5-10 min) -- Life changes, income needs, tax situation, estate planning
- Action items (5 min) -- Clear next steps with dates
Proactive Recommendations
The playbook surfaces recommendations based on the review data:
- Rebalancing trades when drift exceeds IPS thresholds
- Tax-loss harvesting opportunities in taxable accounts
- Cash deployment or withdrawal planning
- Roth conversion opportunities
- Beneficiary updates or estate planning needs
- Insurance review (life, disability, long-term care)
Best Practices
- Know your client: Review notes from the last meeting before preparing
- Lead with their concerns: Address what the client cares about, not just what you want to present
- Address underperformance directly: If performance was bad, don't hide or spin it
- End with clear action items: Every meeting should conclude with specific next steps and dates
- Document everything: Record meeting notes and any changes to the IPS
- Compliance: Ensure all materials are compliant with firm policies and regulatory requirements
Example Prompts
"Prep for quarterly review with the Johnson household"
"Generate a meeting agenda for an annual review with a pre-retirement client"
"What proactive recommendations should I bring to the Williams meeting?"
"Create a one-page review summary highlighting allocation drift"